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Chimp Management Retreats – Booking T&Cs  

Cancellation/Change in Event 

The Participant acknowledges that the event will take place outdoors in the Peak District, where weather conditions can change quickly and may include rain, wind, cold temperatures, mud, poor visibility or other challenging conditions. Participants are responsible for dressing appropriately and bringing suitable clothing, footwear and equipment for the weather forecast and outdoor terrain.

The organiser reserves the right to amend, postpone or cancel the event if weather conditions, safety concerns or circumstances outside of the organiser’s control make it unsafe or unsuitable for the event to go ahead as planned. This may include, but is not limited to, severe weather warnings, high winds, storms, flooding, snow, ice, extreme heat or poor ground conditions.

Where possible, the organiser will notify participants of any changes as soon as reasonably practicable. If the event is postponed due to adverse weather or circumstances outside of the organiser’s control, participants will be offered a place on the rescheduled event. Refunds will not be issued unless the organiser cancels the event entirely and does not offer an alternative date.

The Participant acknowledges that:

  • The event will take place within the Peak District, an area known for its varied and often challenging countryside terrain. Participants should expect walking routes that may include steep inclines and descents, uneven footpaths, loose gravel, muddy tracks, rural trails, stiles, steps, narrow paths and exposed hillside sections. Participants must be physically capable of walking for extended periods and navigating uneven outdoor terrain. The organiser cannot accept responsibility if a participant is unable to complete the event due to their own physical limitations;
  • Some walking routes and locations included within the event may not be suitable or fully accessible for all participants due to the natural landscape, elevation changes, narrow paths, steep gradients and uneven ground commonly found within the Peak District. Certain sections may require prolonged walking uphill or across rural countryside terrain. Participants are responsible for assessing their own abilities, fitness levels and health conditions before deciding to take part in the event;
  • The event is a guided Peak District walking and wellbeing experience designed to encourage reflection, connection, resilience and personal wellbeing.
  • Participants are entering the event voluntarily and are responsible for their own actions and decisions throughout the event. The organiser does not accept responsibility for the actions of participants or the consequences of those actions;
  • The organiser accepts no responsibility for the loss, theft or damage of personal belongings brought to the event;
  • By signing up to this event participants confirm they are physically and mentally capable of taking part in the event and understand that outdoor countryside walking may involve physically demanding terrain and changing weather conditions. If a participant chooses to leave the suggested route, separate from the organised group or disregard event guidance, they do so at their own risk.
  • The organiser will provide route guidance, event information and access to support staff where reasonably required. Participants remain responsible for exercising their own judgement and taking appropriate care throughout the event.
  • This event is only open to participants aged 18 years and over. By completing this registration form, the Participant confirms that they will be aged 18 or over on the date of the event. The organiser reserves the right to request proof of age and may refuse entry or participation if suitable proof is not provided.
  • Participants are responsible for providing their own suitable clothing, waterproofs, refreshments and any personal equipment they may require throughout the event.
  • Participants must wear suitable outdoor clothing and appropriate walking footwear for countryside terrain and variable Peak District weather conditions.
  • The organiser reserves the right to refuse participation or request that a participant withdraw from the event if, in the organiser’s reasonable opinion, continued participation may present a safety risk to the participant, the organiser, staff or other participants, including where appropriate clothing or footwear is not being worn.
  • Participants are expected to respect the countryside, local communities, farmland, wildlife and the natural environment throughout the event. Participants must follow any countryside access guidance provided and dispose of litter responsibly at all times.

Participants are responsible for making decisions in line with their own abilities, health, fitness and comfort levels throughout the event.